Legal Office Assistant

This programme is designed to prepare the adult learner in the theory and skills required for practice as an assistant/secretary in any law office. Students will be qualified to assist attorneys, paralegals, insurance companies, private businesses and government agencies.

About the programme

This course will provide those interested in a career change with new, marketable job skills and help those already working as legal secretaries to increase efficiency and productivity in their offices.


1. Types of firms
Small, medium, large and sole practitioner.
2. Describe the specific function of
the office.
3. Duties of a Legal Secretary.
4. Organizational structure.
5. Opening & Closing the office.
6. Maintaining inventory stock control & ordering.
7. Preparing files for new clients.
8. Open and sort business correspondence.
9. Scheduling techniques.
10. Organization guidelines

1. Identify the importance of oral, written and non-verbal communication.
2. Demonstrate methods of receiving, placing and recording calls.
3. Evaluate and record a phone message.
4. Develop effective listening skills.
5. Greeting and responding to the client.
6. Escorting and instructing the client.
7. Develop a plan on how to deal with common scenarios.
i. Late appointments.
ii. Angry clients.
iii. Talkative clients.
iv. Missed appointment.

1. Prepare a bank deposit.
2. Post entries on a day sheet.
3. Fill out cheques correctly.
4. Establish and maintain a petty cash fund.
5. Ledgers, records & credits.
6. Clients statements.
7. Billing methods.

1. Interpret legal terminology.
2. Use legal terms and abbreviations correctly.

1. Evaluate ethics and related issues.
2. Clients rights to know.
3. Confidentiality.
4. Client contact guidelines.

1. Basic cover letters for legal documents.
2. Samples of legal documents/applications.
3. Motions, letters, appeals, briefs, interrogatories, contracts.
4. Preparing documents for transport.

1. Distinguish between subjective and objective information.
2. The purpose of client files.
3. Formatting & maintaining files.
4. Electronic research.
5. Organize alphabetical and numerical filing.
6. Motions, Letters, Appeals.

1. Nature & function of law.
2. Classification of law.
3. Sources of English Law.
4. The court structure.

Understanding mainstream aspects and documentation of the following areas of law:
a. Law of Contract & Law of Tort.
b. Civil Litigation.
c. Wills, Probate & Administration.
d. Land law & conveyance.

1. The Fire Triangle.
2. Evacuation Procedures.
3. Use of Extinguishers.
4. Types of Fires.
5. Types of Extinguishers.

1. Identify procedures for lost and found property.
2. Explain security procedures for equipment and materials.
3. Identify security threats or hazards.
4. Describe methods to deal with above threats and hazards.
5. Describe safety precautions with unauthorized persons and dangerous or threatening persons.

1. How to look professional.
       2. Etiquette in the work place.

Participants will be assessed based on attendance, class participation, the final examination and practical assessment. The exam accounts for 70% of the final grade.
Instructional Approach
This course will involve a mix of lectures and discussions and practical. To benefit fully, students’ participation in all aspects of the course is required. Students must:
Call 431-0957 for further information. Some aspects of this course outline are subject to change.​
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